VendorGuard AI – EchoNerve

Three steps to a clean audit trail

No spreadsheet formulas. No manual lookups. Just accurate, AI-powered matching every time.

Upload

Drop your PDF invoices and export your bank statement as a CSV from any bank. VendorGuard auto-detects your column headers — no manual configuration required.

Analyze

GPT-4o-mini reads each invoice and extracts the vendor name, amount, date, and invoice number. Fuzzy matching then compares every invoice against your bank transactions.

Report

Download a complete reconciliation report as a polished HTML dashboard or CSV. Every invoice is classified as Matched, Discrepancy, or Missing. Share directly with your accountant.

Built for real-world finance workflows

Every feature exists because manual reconciliation is slow, error-prone, and expensive.

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AI invoice extraction

GPT-4o-mini pulls vendor name, total, date and invoice number from any text-based PDF — QuickBooks, Zoho, FreshBooks, AWS, Adobe, and more.

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Any bank CSV format

Automatic column detection handles HDFC, ICICI, SBI, Chase, Barclays, and hundreds of custom exports. Configurable date windows and tolerances.

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Fuzzy vendor matching

Bank descriptions rarely match invoice vendor names exactly. VendorGuard uses fuzzy string similarity to catch “AMZN Mktp” → “Amazon” without false positives.

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Multi-currency support

Configurable currency conversion handles mismatches between invoice currency and bank statement currency, with adjustable tolerance thresholds.

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HTML dashboard + CSV export

Every run produces a print-ready HTML dashboard and a structured CSV importable into Excel, QuickBooks, or Xero.

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Your data stays private

Files are processed in an isolated temporary environment and immediately deleted after each run. No data is stored or logged beyond your OpenAI usage.

VendorGuard AI

by EchoNerve · Intelligence. Amplified.

Step 1 — Upload Your Files

Select your PDF invoices and bank statement CSV to get started.

PDF Invoices

One or more PDF invoice files

Bank Statement CSV

Export from your bank as CSV

Step 2 — Map Bank CSV Columns

Match these fields to the column headers in your bank statement. VendorGuard has auto-detected suggestions below.

Date column *

Description / Narration column *

Single amount column

Leave blank if CSV has separate debit & credit columns

Debit / Withdrawal column

Credit / Deposit column

Reference column (optional)

Date format in CSV

Company name (for the report header)

Date window (days ±)

Days before/after invoice date to look for a matching transaction

Amount tolerance (%)

Max % difference to still count as a match (0 = exact match only)

Amount conversion rate

Set if invoices and bank statement use different currencies (e.g. 0.01018 for USD→INR at ~98). Leave 1.0 if same currency.

Stop reconciling invoices
by hand.

Three steps to a clean audit trail

Upload

Analyze

Report

Built for real-world finance workflows

AI invoice extraction

Any bank CSV format

Fuzzy vendor matching

Multi-currency support

HTML dashboard + CSV export

Your data stays private

Run a reconciliation

Step 1 — Upload Your Files

Step 2 — Map Bank CSV Columns

Stop reconciling invoices by hand.

Three steps to a clean audit trail

Upload

Analyze

Report

Built for real-world finance workflows

AI invoice extraction

Any bank CSV format

Fuzzy vendor matching

Multi-currency support

HTML dashboard + CSV export

Your data stays private

Run a reconciliation

Step 1 — Upload Your Files

Step 2 — Map Bank CSV Columns

Stop reconciling invoices
by hand.